Grow your order volume without growing your order desk.
Your team is buried in emailed POs, BOMs and will-call notes. One bad SKU or quantity turns into a quiet lost account.
We map where manual entry is burning hours and margin, then automate the boring typing behind your existing ERP — so orders land right the first time. No new system, no new hires.
- Hours lost to typing$5,100
- Orders keyed wrong$2,600
- Orders lost when behind$1,500
Running 100–500 orders a day through Eclipse, P21 or SX.e?
Independent electrical distributors, 20–50 people, 1–5 branches. If all three below describe your desk, the Snapshot is built for you.
20–50 employees, 1–5 branches
Independent electrical distributors — not the national chains, not the one-truck shops.
100–500 orders a day, keyed by hand
Emailed contractor POs, faxed and scanned orders, will-call notes, and BOMs exported from Accubid, ConEst or Trimble — written in your customers' part numbers, not yours.
Re-keyed into your ERP by hand
A stretched-thin desk re-keying those orders line by line into Epicor Eclipse, Prophet 21, DDI Inform or Infor SX.e — and translating each customer's part numbers into your SKUs by hand.
See where the wrong SKUs and lost hours start — on one page
It pinpoints where the wrong SKUs and lost hours actually start — which channels, which accounts, and which steps in your intake quietly cost you a callback or a credit memo.
A one-page order intake map
Every channel and handoff your orders pass through today — emailed POs, faxes, scanned will-call notes, Accubid/ConEst BOM exports, phone — drawn on a single page.
Where the hours go
An honest read on which steps in your intake eat the most time to re-keying and error-chasing — pulled from how your real orders actually arrive, not a generic benchmark. You supply the volumes; the map shows where the time leaks.
3–5 automation opportunities
Specific, ranked opportunities that sit behind Eclipse, Prophet 21, DDI Inform or SX.e — no rip-and-replace, and no new tools for your desk to learn.
Fig. 2 — how it runs: each order is read, the customer’s part numbers are mapped to your SKUs, and every line is checked. Anything it can’t match with confidence is flagged for your desk, never guessed.
No slide deck, no sales pitch. If your desk is already lean and there’s little worth automating, we’ll tell you straight on the call — and you keep the map either way.
Pick a 15-minute slot, we look at how a few of your real orders actually come in, and you get the one-page map. It’s a working session, not a sales pitch.
I’d rather flag fifty orders as ‘not sure’ than let one wrong SKU reach a job site. Ten seconds to approve a flag beats a week untangling a wrong delivery.
All it takes from you: one 15-minute call.
You tell us your order volume and how orders come in today — emailed POs, faxes, will-call notes, BOM exports. We build your Snapshot from there and walk you through it. That’s the whole ask from your side.
Optional from here — and your ERP never gets touched
You only ever commit to the free Snapshot. Everything after it is optional and never starts without your sign-off. The Snapshot and Blueprint are discovery — we figure out exactly what’s worth automating and how. The Pilot is where we build it and prove it on one or two of your busiest accounts first.
Free Order Desk Snapshot
We map where your orders actually come from — faxes, emailed POs, will-call notes, Accubid/ConEst BOMs — and which streams put the most re-keying on your desk.
- Your order intake mapped on one page
- Where the re-keying is heaviest — the channels and accounts costing your desk the most time
- 3–5 ranked automation opportunities
Order Intake Automation Blueprint
If the Snapshot is worth acting on, we write a plain plan for automating intake around your existing Eclipse, Prophet 21, DDI Inform or SX.e — what we'd automate, what stays manual, and where your desk stays in control.
- How each order type gets read — faxes, emailed POs, will-call notes
- How your key accounts' part numbers map to your SKUs
- Anything unclear gets flagged for your team to confirm before it posts
- Rules for how confirmed orders write into your ERP
Order Intake Pilot
This is where we build it: we put the automation live on 1–2 of your busiest accounts or channels and prove it on your real orders before anything wider.
- Start with 1–2 key accounts or channels
- Your team approves before anything posts
- Always revertible to your current process
- Success defined up front by you — like callbacks avoided or hours off the desk
Fig. 3 — The Snapshot is step 1 of 3. Steps 2 and 3 are optional and only happen if it pencils out for your desk.
Nothing happens after the Snapshot unless you say so. Keep the one-page map either way.
Hi, I’m Alfred.
I’ve built integrations in the dental industry. Even with everything connected, someone still had to match each incoming order to the right SKUs by hand. The automation made things faster, but the matching stayed manual.
If you run a distribution business, you know this problem. Thousands of SKUs, customers ordering in their own part numbers, your order desk translating all day. You’ve probably already bought tools that promised to fix it.
So let me be honest with you: not everything needs AI, and most of what’s being sold to you right now doesn’t. But SKU matching is the rare problem that does — fuzzy, contextual, the kind rule-based tools choke on.
Briteflow offers a done-for-you implementation service, not another subscription. Our systems sit behind your existing email and ERP. No need to replace all of the systems and tools you already use.
I’ve loved clean systems my whole life. If you run a pilot with me, I’m the one building yours — and making sure nothing bad ever hits your ERP.
The questions every order desk asks first.
Not on this list? Bring it to the 15-minute call — it’s a working session, not a sales pitch.
Get the map. Keep it either way.
See where your contractor POs, faxes and Accubid BOMs pile up before they hit Eclipse, P21 or SX.e. The Snapshot is free, it starts with one 15-minute call, and you keep the one-page map whether or not we ever work together.
We take on a few distributors at a time, so each Snapshot stays hands-on — that’s the trade-off of working with a new shop, not a countdown. There’s no clock on your end; do it whenever your desk can spare 15 minutes.
Pick a 15-minute slot, we look at how a few of your real orders actually come in, and you get your one-page Snapshot. We’re new, and mapping real order desks is how we learn — that’s the catch.
Prefer email? alfred@briteflowautomation.com — it reaches Alfred directly.